Terms and Conditions
All bookings at the Best Western Wroxton House Hotel are accepted subject to the terms and conditions set out below unless alterations are in writing.
General/Numbers
Should you require a day reception only your event room should be vacated by 6.00pm.
A drinks package must be chosen for the day reception.
We do not offer a corkage facility.
In addition to the day reception an evening buffet can be selected catering for no less than 80% of the hotel evening guests attending.
If you choose not to cater for guests in the evening a room hire charge of £350.00 is applicable.
Final numbers must be advised 2 days prior to the Wedding and this number or the number attending on the day, whichever is the higher, will be used for invoicing purposes.
Booking confirmation
Provisional bookings will be held for 2 weeks only, after which a deposit of £500.00 and a letter of confirmation is required. A further 25% of the estimated total invoice is required two months later.
Deposits are not transferable or refundable.
Prices
Following detailed discussion and our understanding of your arrangements, the agreed prices will be confirmed in writing. All prices are inclusive of VAT at the current rate.
Settlement of the Account
The final bill is to be settled 2 weeks prior to the Wedding based on the numbers given. Any extras are to be settled on departure. It is agreed that any food, drinks or services not mentioned in the contract but asked for at the hotel will be paid for when the bill is presented.
Insurance
We strongly recommend that you take out Wedding insurance. This should cover you in the event of cancellation but please check terms and conditions with your broker.
Accommodation
A special Wedding tariff is available for any of your guests wishing to stay the night. A minimum of 8 rooms must be taken when an evening reception is taking place at the hotel. These rooms may be booked for one night only, any further rooms required must be booked for a minimum of 2 nights. All rooms must be booked directly with the hotel by the individual guest and a deposit will be taken at the time of booking. Normal booking conditions apply.
Exclusive use Weddings must take 12 rooms the night prior to the Wedding.
Cancellation policy
The following scale of charges will be made:
Cancellation 3 months prior to the event - 30% of the estimated total invoice.
Cancellation 1 month prior to the event - 50% of the estimated total invoice.
Cancellation 1 week prior to the event - 75% of the estimated total invoice.